How to Add and Manage Team Members

You can invite team members to your Data Dive organization from the Team Management page.

Team members can use any valid email address — a Google account is not required.

Team Member Limits

The number of users available depends on your Data Dive plan:

Only the organization owner or users with Admin permissions can add and manage team members.

Add a Team Member

Go to the Team Management page, or navigate to:

Your Account → Team

1. Choose where to add the member

Click + Add user at the top of Team Management.

You can also use the + icon next to an existing member in the team hierarchy to add a user under that member.

2. Enter the member's information

Enter:

• Email
• Name

The email address becomes the user's Data Dive login.

3. Choose roles

You can optionally give the member additional permissions:

• Admin — Can manage team members, Spaces, and organization settings.
• Billing — Can manage the subscription and billing details. Only the organization owner can assign this role.
• MCP Access — Can connect supported AI tools to Data Dive through MCP, but cannot manage the organization's API key.

MCP Access is already included with Admin and Billing roles.

If no additional role is selected, the member is added as a regular team member.

4. Send the invitation

Click Add member.

The invited user will generally receive an email invitation to join the organization.

Until they accept it, the user will appear in Team Management as Pending.

Important: A User Can Belong to Only One Organization

A Data Dive user can currently belong to only one organization at a time.

If you invite someone who already belongs to another Data Dive organization, accepting the invitation will move them into the new organization and remove them from their current one.

The invitation email clearly warns the user before they accept.

Important: If the person needs to keep access to their current organization, they should not accept an invitation to another organization using the same Data Dive user.

Signing In

Team members do not need a Google account.

Data Dive supports login with any email address, including Gmail, Outlook, Yahoo, and company domains.

Users can select Sign in with Email and verify their email using the login code sent to their inbox.

Data Dive does not require a separate password for email-based login.

Manage Existing Members

The Team page shows both:

• Active members
• Deactivated members

From here, authorized users can edit team members and their roles.

When editing a member, available permissions can include:

• Admin
• Billing
• MCP Access

Use Expand all or Collapse all to navigate larger team structures more easily.

Deactivating a Team Member

You can deactivate a user from Team Management when they should no longer have access to the organization.

Niches will be reassigned

If the user has Niches assigned to them, Data Dive will require you to select a new Niche assignee before the user can be deactivated.

This prevents assigned Niches from becoming orphaned.

Once the replacement assignee is selected, you can complete the deactivation.

Understanding Roles

Roles can be combined where applicable.

Note: Billing permissions can only be assigned by the organization owner.

Pending Invitations

A member marked Pending has been invited but has not yet joined the organization.

The invited user will generally receive an email containing an Accept Invitation button.

If they are having trouble joining, confirm that:

• The invitation was sent to the correct email address.
• They are using the same email address that was invited.
• They check their spam or junk folder for the invitation.

Remember that accepting the invitation will move an existing Data Dive user out of their current organization if they already belong to one.

Need Help?

If you're unable to invite, move, deactivate, or manage a team member, contact Data Dive Support through the Help Hub inside the app or email support@datadive.tools.